Promoting communication with investors as the core of investor relations
General Shareholders Meeting
In an effort to make its shareholders meeting more open and easier for shareholders to attend, OMRON schedules meetings at least three working days before the day on which the shareholders meetings of other large companies are concentrated. OMRON also uses a conveniently located hotel at the JR Kyoto Station as a venue.
To give shareholders more time to prepare for the meeting, which is strongly requested especially by institutional investors, the printed convocation notice for the ordinary general meeting of shareholders in June 2020 was forwarded to shareholders 29 days before the meeting. Even prior to this, the convocation notice was posted on the OMRON website 36 days before the meeting.
For improved shareholder convenience, OMRON has adopted an electronic voting system, which allows shareholders to exercise their voting rights via PC, smartphone, or other mobile devices, in addition to exercise by mail. OMRON has also been participating in the Electronic Voting Platform, so that institutional investors in Japan and abroad can quickly access documents for the general meeting and smoothly exercise voting rights.
Should institutional investors who hold shares in street names express, in advance of the general shareholders meeting, an interest in exercising voting rights at the meeting, the OMRON Group will consult with the trust bank and/or custodial institutions over this possibility. Should such institutional investor(s) desire to observe the general shareholders meeting, such admission will be accepted after the investor(s) undergo specified procedures.
This year, we asked our shareholders to refrain from physically attending the June 2020 ordinary general meeting of shareholders, to prevent the infections and spread of COVID-19. As a result, 72 individuals came over to the physical meeting venue, down 781 from the previous year. The percentage of voting rights exercised was 88.1%, up 3.7 points from the previous year to mark record high.
OMRON adopted various measures to prevent the infections and spread of COVID-19 during the physical meeting. We took attendees’ temperature in entering the meeting hall, asking them to wear masks inside. We also separated the seats, placed acrylic sheets in front of speakers, and provided other measures to ensure social distancing or three Cs - Closed spaces, Crowded places, and Close-contact settings. Further, we canceled the traditional informal get-together after the end of the meeting.
For those not physically attending the meeting, we asked them to post questions and opinions on our portal site in advance, and live-streamed the meeting, which was watched by shareholders and others, more than 400 viewers in total.
Going forward, OMRON will continue striving to organize a more open and constructive shareholders meeting by reflecting feedback from shareholders.
With its investor relations basic policy to communicate interactively with shareholders and investors through engagement, OMRON is working to provide timely and accurate information on the company's business conditions and management policies. OMRON also aims to reflect their opinions and requests on its management strategies in order to maximize corporate value.
Specifically, in order to engage in productive communications leading to enhanced corporate value, OMRON has defined the number of actions leading to stronger relations with investors as a KPI. We are also working harder on activities that target individual investors and ESG investors. For individual investors, OMRON has defined a KPI for number of briefing meetings and events to increase the number of “fan” shareholders. For ESG investors, OMRON provides information on our corporate websites, holds briefing meetings, and conducts individual interviews. Through these efforts we communicate our progress in sustainability goals related to the environment, human resources, human rights, and other areas. We provide feedback gained through dialogue to management for greater progress in these initiatives.
During fiscal 2019 we continued to hold facility tours for individual investors, taking a total of 108 participants on two-day tours in four separate events. We also held our third ESG Meeting, welcoming 85 participants, mainly institutional investors and analysts among others.
We have expanded opportunities for dialogue with institutional investors, holding a total of 680 meetings during fiscal 2019.
We have used the knowledge learned from this engagement to improve our management initiatives. We will continue to engage actively in dialogues and strive to achieve improved corporate value reflecting this feedback.
To support interactive communication with shareholders and investors, OMRON discloses its information on product development, sales and marketing, financial performance and other information using various tools, including IR website.
Specifically, OMRON's IR website offers a wide range of data to help better understand OMRON, such as materials for investors and integrated reports. Not only does the site mention strategies and performance, it offers streaming videos as well.
To ensure timely and appropriate disclosure and to minimize information divide between investors in Japan and abroad, OMRON posts financial statements and other related information online, in English and Japanese at the same time.
In addition, to respond to the international society's growing interest in the realization of sustainable society, OMRON is actively working to better offer non-financial information on its sustainability website.